Registration and cancellation terms

Participation
Participation in the meeting and the events of the European Architectural History Network Tallinn 2018 (EAHN) Meeting is subject to a fee. Registration to the meeting and the booking of social events is binding for the participant. Registrations received without payment within 14 days since the registration date will not be processed or confirmed.
EAHN membership is required to attend the conference. Membership is free and offers many benefits, such as news listings, access to interest groups and the network as a whole. Join now!

Discounts
There is a discounted price for students (including PhD students). In order to prove student status, it is necessary to show your student ID card at the registration or get a written confirmation from your institute. 
If the registrant fails to provide proof of the student status at the registration desk, the participation fee will be increased to the full price (late registration) and the missing sum needs to be paid.

Confirmation
Within 48 hours of online registration, an automatic e-mail confirmation will be sent to the e-mail address provided during the registration process. A letter including logistical and practical details will be sent by e-mail approximately two weeks before the start of the meeting.

Payment
Registration fees are based on the date when the registration and payment were received. Fees are quoted in euros (EUR). Please note that payments in other currencies will not be accepted.

The fees are to be paid in advance according to the invoice generated during the registration process. The payment of the registration fee is to be made via bank transfer or by credit card during the registration process (the invoice will be sent after a successful payment). Please note that when choosing the credit card payment, a fee of 3.16% of the total payment will apply. We can only accept euro-payments. Any and all resulting bank charges are to be paid by the participant. Bank drafts and cheques will not be accepted.

Bank transfers 
Bank transfers should be made according to the invoice received by the registrant after completing the registration. Bank fees are the sole responsibility of the registrant and should be paid in addition to the registration fees. The bank transfer must clearly state the name of the participant and the invoice number, as unidentified bank transfers cannot be processed. If payment is made for more than one person or by a company, please make sure that all names and invoice numbers are properly indicated. The payment needs to be received within 14 days after completing the registration form; otherwise, the registration will not be confirmed. Please note that in any case the payment must be made before the registration deadline or a higher fee will apply.

Payment receiver is Publicon OU. Address: Väike-Turu 8, 51013 Tartu, Estonia.
Bank details: 
Swedbank, Liivalaia 8, Tallinn, Estonia
IBAN EE482200221061156426
SWIFT/BIC HABAEE2X

Cancellations
Any cancellation of registration and/or paid services within the congress programme (e.g. gala dinner) should be sent in writing to the Delegate Services via e-mail kristin@publicon.ee.

Cancellations received on or before 16 April, 2018: refund of the fee minus an administrative fee of EUR 30 (including 20% VAT). All refunds will be processed after the meeting.
Cancellations received after 16 April, 2018: no refund is possible.

EAHN organisers reserve the right to make any necessary changes to the programme at a short notice. A pro rata reimbursement of the attendance fee is not possible for canceled lectures or changes to the programme. 

Registration changes and substitutions
Registered participants who are unable to attend the meeting may indicate (free of charge) a substitute participant by notifying the organising secretariat in writing on or before 12 April, 2018. Substitutions after this date will be processed directly on-site and are subject to a handling fee of EUR 25 (including 20% VAT) per change.

Accommodation
Accommodation booking for the EAHN meeting can be done via a separate online form. The hotel fee according to the invoice is to be paid in advance within 14 days. The hotel voucher will be issued and sent via e-mail after full payment. Any resulting bank charges are to be paid by the participant. A valid registration to the meeting is necessary before the accommodation can be booked.

Cancellations of your accommodation booking are to be done according to the policy of the selected accommodation provider. Cancellation terms by every accommodation provider are shown in the online form for accommodation. Accommodation registrations canceled before the dates referred in the accommodation booking form under each hotel's name will be refunded in full, except for the handling fee of 35€. In the event of a cancellation at a later date, no refund is possible. Please submit your cancellation in writing to the Delegate Services e-mail kristin@publicon.ee

Privacy policy

When you register to the conference, we ask for personally identifiable information including, but not limited to, your name, e-mail address, address and organisational information. Once you register to the conference and sign in to its services, you are not anonymous to us. The Delegate Services also automatically receive and record information on our server logs from your browser, including your IP address, conference cookie information, and the page you requested. 

The Delegate Services request information about the registering Delegate on the website if the Delegate performs a financial transaction in relation to the conference. In this case, the Delegate must provide information including, but not limited to, name along with credit card information. 

The Delegate Services is the sole owner of the information collected on the website. The Delegate Services only use the personal data entered by the Delegate for the purposes of the EAHN conference. 

Please read the Registration and Cancellation terms above.

Please send all questions regarding the registration and payment to the Delegate Services:

PCO Publicon
Manager of Delegate Services: Kristin Lillemäe
Telephone: +372 740 4095
E-mail: kristin@publicon.ee